Welcome, Chapter Leaders!
This page serves as an exclusive hub for all things WIM Chapters.
Register for Chapter Leader Community Chats!
WIM Chapter Leaders are invited to an hour-long Community Chat-style meeting that will occur on a monthly basis. The agenda for these meetings will be interactive and will include updates from WIM National, followed by presentations/discussions on chapter best practices. Each session will conclude with breakout rooms where leaders can connect in small groups.
Template for requestingÂ
LEADERSHIP TEAM UPDATES
Instructions for accessingÂ
CHAPTER ROSTERS & EVENT REGISTRANT LISTS
NEW TEMPLATE! REQUESTING UPDATES TO CHAPTER LEADERSHIP TEAM
Download the template Here and email [email protected] to communicate updates to your chapter leadership team, including:
- Adding new chapter leaders to the WIM website
- Removing chapter leaders at the end of their term
- Updating existing chapter leadership team roles or positions
ACCESS EVENT REGISTRANT LISTS & CHAPTER ROSTERS ON-DEMAND
Chapter leaders can access their chapter’s event registrant lists and member rosters on-demand via the WIM website! With this update in mind, WIM National will no longer proactively provide event registrant lists or chapter member rosters. Instead, leaders can access and export these reports via their WIM member compass. Instructions for accessing these reports can be downloaded here. Please note: If you are having trouble sorting or filtering the reports from member compass, we recommend exporting the report to excel and sorting or filtering from there. Our provider has reported some issues with the sort/filter function in the platform, which they are working to address.
FINAL EVENT ATTENDEE LISTS & ADDING LATE OR LAST MINUTE EVENT REGISTRANTSÂ
Within five business days following every chapter event, the chapter should send the final attendee list for the event to [email protected] Here are the steps for preparing the final attendee list:
- From your member compass, export the registrant list (instructions available here).
- Add a new column A to the exported excel file.
- In the new column A, add an “X” to indicate which registrants attended the event.
- If there are any attendees who did not register for the event in advance and need to be registered and/or invoiced, the chapter should:
- Add non-registered attendees to the final attendee list manually and highlight them in yellow.
- Email the final attendee list as an excel file to [email protected]. The email should include:
- Chapter Name:
- Event Name:
- Event Date:
- Indicate if there are any attendees on the list who need to be registered and/or invoiced for the event.
Once registration for a chapter event has closed, late registrations must be tracked by the chapter, then communicated to WIM National after an event is complete. The process should work as follows:
- WIM National will connect the event contact with members and/or other users who contact WIM about registering for an event where registration has closed and/or the event has sold out.
- The chapter is responsible for following up with these requests and tracking non-registered attendee for future events where registration has closed and/or the event has sold out.
- When sending the final attendee list for the event to WIM National after the event, the chapter should add the full name, e-mail address, and company for all non-registered attendees. In the email, the chapter should indicate if there are attendees who need to be registered and/or invoiced for attending the event.
- The WIM National team will register and/or invoice additional attendees as needed.
PROMOTING EXTERNAL EVENTS AS WIM CHAPTER EVENTS
WIM Chapters are permitted and encouraged to engage with external organizations whose purpose or mission aligns with WIM’s mission to support, promote and inspire women who have chosen a career in manufacturing. Chapters are generally permitted to promote events or conferences from external organizations via their LinkedIn channels.
In order to establish and maintain brand continuity and clarity, WIM Chapters are encouraged to limit the number of external events that are promoted as chapter events. If registration for an external event is occurring on an external website or domain, WIM National will only promote the event via email or on the WIM website as a chapter event if each of the following criteria are met:
- The WIM Chapter must be represented on the external website as a co-host or collaborator for the event. This must include the chapter’s logo and a link back to a webpage on the WIM website.
- The event page cannot represent WIM National as a co-host for the event or include the WIM National logo without prior approval from WIM National.
- The organization collecting registration must share all registrant information with the chapter and WIM National, including at least full name, email address, and phone number.
- The event cannot conflict with a WIM National event or conference.
Questions? Contact our team at [email protected]